1. Welcome and Introductions

Bill Gale welcomed everyone

2. Minutes

• Draft Minutes of meetings held Tuesday 8^th March 2011 were accepted.

Moved: Lesley Bebbington

Seconded: Phillip Pszepe

CARRIED

3. Business Arising from last meeting:

• Bev Johns was disappointed that the Remembrance Tree at Marysville was not as representative of each area within Kinglake, Kinglake West, Pheasant Creek.

• Disappointment that the CBI and RAC information about the KFT did not include the meeting at Kinglake West even after several requests. DPCD will be asked to cover the cost of the KW meeting as they have since held extra meetings at Flowerdale and Toolangi.

• With regards to the issue of a Pool in Kinglake – this has gone to Council. Unsure as to whether it has been released as a study for the community. All that is known is that it has been deferred.

• A question was raised as to how much People and Parks received for project consultation.

• Funding for the anniversary day– require paperwork. Marquee costs. Need to confirm whether they were charged for use of marquee

• The KRCRC Letter re appointment of Doctors and lack of consultation re Medical Consulting Rooms – it has been difficult to receive any information from Shire (or anyone else) regarding Doctor situation. All that has been said is that this is a Commercial in Confidence. In saying that, it is hoped that Shire is getting closer to disclosing who it may be.

Medical Consulting Rooms reportedly to be built behind the Hub.

• Drop off on attendance of committee members – often with no apology being received. Data to include attendance, non-attendance with apology without apology. (Records have not been kept for non-attendance without apology) There needs to be put in place a process for replacing those with poor attendance without a reason acceptable to the committee.

Action: Kim to follow up with Michelle.

Action: Letter to Shire re insufficient consultation process

4. Correspondence

1. Michele Dunscombe: Events Funding (Circulated Previously)

1. Michele Dunscombe: New Traineeship Opportunities (Circulated Previously)

1. Kim Maloney: VCOSS Clearinghouse Rural & Regional Training (Circulated Previously)

1. d. Michele Dunscombe: Temporary Buildings & Permits (Circulated Previously

5. Presentation

Lisa Gibbs & Elyse Snowden Melbourne School of Population Health

Currently researching “Beyond Bushfires Community Recovery and Resilience” in conjunction with communities & government agencies. This is a five-year project and will consult with up to 3000 people. Regarding medium to long-term recovery. The research aims to capture a range of affected communities to share experiences; it is not just focused on the Kinglake Ranges. The overall outcome is to have data that helps decision makers plan and provide assistance according to the real data collected from Red Cross and other government agencies.

The process and projection for interaction between individual and community recovery.

They will consult individual years 1, 3, & 5 of recovery. This year will be year 1 to form the base line. Quantitative component -The survey will help get a lot of information from a lot of people and will involve adults, teenagers and children (parents assistance).

Qualitative component is where they will be talking to people to get local experiences. The qualitative component with children will have parental involvement. The core way of collecting data will be via telephone with an opportunity for online participation as well.

Size of community, demographic fringe versus regional most affected – least effected.

Aiming for 40-50% participation. Will start project with local media, eg Mountain Monthly, Kinglake Ranges Radio. Then they will go through local partners –utilising networks to spread the word so the first time people hear about the project is from local networks, then move onto Shire etc.

Needs to be presented well to help increase the uptake of participants.

The survey is hoping to provide the social connections people have, this will be documented via an audit of community facilities and community events in a given month.

To date: Because we have various Shires across the Kinglake Ranges the CRC has no specific data as to who lives here, who works here, where else do they work, how many children, ages, seniors, community groups people are connected to.

This impacts on various funding bodies the KRCRC could apply to for assistance in wider community projects. It generally felt that this research project might assist with this in the future.

Action:

Members of the KRCRC to meet with Lisa and Elyse to discuss further. Friday 29^th April at the RAC 10-12pm.

6. VBRRA Report

Kim Fawcus CEC. Winding down. New fire recovery unit will be up and running by 1^st July. Only ongoing CEC roles will exist with a Line Manager still to be appointed. John Joyce will be heading the unit. The CRC learning’s workshop was attended by approximately 20 people and provided useful information regarding what information you would give other communities after a natural disaster has struck. Another will be planned with the focus being what information would you give government?

7. MSC Report

Nil

8. Sub-Committee, CEC and CDO Reports

a.  CEC Report - Kim Fawcus As above

b. MSC CDO Report – Sarah Martin – No report

c. Subcommittee Reports

Economic Development

• Ian Dicker has considered offering a course regarding starting a new business. The program has 4 –6 sessions, providing a mentor to assist in the development of a new business. Has stated to Bev that if Kinglake West can get 5 businesses to participate they can run a course in Kinglake West. Need more information. This course is for new business ideas.

Infrastructure

• Further funds needed for Bollygum because of cost overruns,

Youth

• Funding application has been put forward to Salvation Army re Kitchen. Once that has been approved the kitchen in Ellimatta can be opened.

• Musical instruments -the Sony Music program donated $16000 for instruments. Meetings with Arts Alliance regarding who can use and when. Arts Alliance is requiring youth to have lessons with an Arts Alliance member to have use of instruments. Very disappointing as music program is ready to go just need to have the instruments.

• Wominjeka still has funding from RACV and may have to utilise this funding to purchase instruments. Plans had been made for this funding for audiovisual equipment.

Motion: That KRCRC to draft a letter to David Barker, Salvation Army for the Youth of Kinglake to have access to the instruments. Asking for a memorandum of understanding to be drawn with Ellimatta NOT with Arts Alliance, which would include full community unencumbered use of the instruments.

Environment

• Currently looking at 2 projects, determining what still needs to happen. $250,000 available.

• Meeting with People and Parks. They will be doing a feature survey.

• Springs cleaned up, Crown Land Management Committee to be set up. Some areas to be closed to vehicles to prevent damage and area to have picnic tables etc.

• Walking track from No1 creek to Bollygum - the Shire is proposing that instead of the walking track we plant trees at Bollygum instead. Committee still wants to pursue walking track.

• Issues with easements. Creeks shouldn’t be fenced off. Maps need to be updated. Either creek reserve or mapping is wrong.

• Bev stated that Lincoln Kerr from Practical Ecology is very enthusiastic to fix it. Will be meeting with CMA delegate Tom O’Dwyer for further information.

Education

• Nil to report

Health and Wellbeing

• GP and consulting rooms. As previously discussed.

Arts & Culture

• Nil to report

Sport & Recreation

• Meeting to be held on Wednesday 13^th April re sporting reserve issues with boundaries. Netball courts may have to run at a different angle to fit them in.

Communication

• Michelle is still following up with respect to the SMS project.
• No further information on Glenburn proposal.
• Bev stated that there is a government body that submissions could go to because major black spots across the mountain. Kim Fawcus said due to lack of population they won’t be putting in any new towers, targeting main roads. Melba submission was knocked back.

Action: Kim Fawcus to follow up.

Action: Bill to send a letter to Salvation Army re this issue

Moved: Bev Johns

Seconded: Janeden River

CARRIED

10. General Business

1. a. Grant Applications and Acquittals

Community Events Grant

1. Aicha Brogan Catholic Care – Melbourne Symphony Orchestra

Motion: KRCRC endorse the CRF application to complete these works to the cost of $540.00.

b. Flying Foxes Boot camp Acquittal

Motion: The KRCRC endorses the acquittal of $4500 for the Fire foxes Boot camp.

Community Recovery Fund

a.   KANDO Peri Urban Research Project. Outcome is to provide a preparedness plan for the future for fire impacted communities

Action: That Darryl rewrites the application to resubmit at next meeting.

1. Community Assets

Tents and Marquees meeting on 29^th April at 1.30 facilitated by Jo Mason from FRRR. Large marquee money was given to Arts Alliance (community organisation to auspice) then passed onto to KRBN.

Need to ensure that the cost to hire is fair and equitable across for all

parties. Need to put money away for ongoing repairs, future replacement.

Maybe have a group of people such as Lions Club trained to erect the marquees.

Transparency in hiring – that is what the hire money is for. Community hiring versus private hiring.

Action: Bev Johns to draft a letter to FRRR on behalf of the KRCRC to say that the Marquees and tents are community assets and need to be available for all.

c. Islamic Community Project

Protective shelter to accommodate a Sunday market with additional

areas for BBQs on other occasions.

Motion that KRCRC endorses the community consultation regarding a

shelter to be built for the community. Bill to inform the Community Market

and Farmers Market committees regarding proposal and to organise a

meeting.

d. Public Information Nights,

• Fire Services Commissioner
  • Bill and Bev were at an event in Whittlesea provided by the CRC. Craig Lapsley spoke about the Fire Brigade, DSE and what has been happening so far.

• April Wednesday 27^th – Business - 4 speakers lined up.

• May – succession and what is happening with the CRC. Advertise in the MM

• Rob Gordon

• Bank of Ideas – Peter Kenyon

• June – Panel / dialogue from Shire?? For people to discuss future plans

1. Future Use of RAC and Community Village Kitchen

• Need to put in a plan. VBRAA will be helping with the scoping of what will happen.

f. GP Clinic Update

See above

g. Project Updates

KFT

• Submission date been extended until the 29^th April.

Equestrian Facility

• Haven’t been able to get a quorum to meet to get them incorporated. Michelle is now working on this with a meeting to happen next month.

Cultural and Community Facility

• Pam White is still working to get this across the line with Shire.

Kinglake Ranges Foundation

• Bruce Esplin has agreed to be a Director on the Foundation

Building Community Wellness Locally

• Street parties, movie nights over the winter

h. Review of CRC Recovery Process

• Kim to send out the minutes from the night held

i. Succession

• Section 86 has held last meeting, CRCs are to finish on the 30^th June.
• CRCs are no longer being recognised as an advisory body to Shire.

• Option 1 – some committees are working well on their own so they go back to self manage. There are several groups who have gained funding so who actually oversees these groups and organises paperwork for funding.

• Option 2 – form another group – have an election for committee members

• Option 3 - CBI become the body going forward.

• Option 4 – The KR Foundation to have bodies underneath and act as an overseeing foundation.

• Bill attended VBAF meeting - they want to finish up over the next 2 years.  The concept of Foundations going forward was discussed.

• Kim Fawcus spoke of how the Flowerdale CRC transformed into a group that still meets on a regular basis with committee members continuing in the sub committee roles.

• Another group Kim spoke about in Mitchell Shire – had a facilitator, next step to employ a support worker to be a self funded group.

• It was strongly felt that the CRC should continue in some form. Could access FRRR steps funding to assist the group moving forward.

• Needed to facilitate how community groups link together and how the future CRC can be the conduit to the medium to long term funding.

• Kim to talk to Michelle about sending out an invitation to community groups to attend a meeting about moving forward and working together in some capacity.

j. Other Business

• Night for KRCRC and KRG to get together for a dinner on Tuesday June 28^th invitations to be sent out to all past and present members of the KRCRC and KRRG and partners. To be held at Lawson’s Restaurant.

• The end date of the village has yet to be determined.

• Clubs and community groups are starting to struggle. Ask Michelle to come and update the CRC regarding how groups are travelling.

• COGA there are people seeking help that don’t qualify for help. Eg they are looking after a deceased property next door and the grass is getting scarily high. They are unable to do anything about it because they need permission from the owners. Asked if the KRCRC could do anything to assist??

Moved: Colin French

Seconded: Philip Pszepe

CARRIED

Moved: Janeden River

Seconded: Lesley Bebbington

CARRIED

Moved: Janeden River

Seconded: Darryl Taylor

CARRIED

Moved: Janeden River

Seconded: Daryl Taylor

CARRIED

Action: Kim to send out invitations asap and to book. Discuss the menu

11. Next meeting:

KRCRC Meeting

Tuesday 7.15pm, 10^th May 2011 RAC Kinglake

Succession Planning Meeting

Tuesday 2^nd May 7.15PM at the Kinglake RAC

With Community Groups

Thursday 12^th May 5.30pm Lawson’s Restaurant

Community Public Meeting

Wednesday 27^th April

Meeting Closed

10.15pm

1. Welcome and Introductions

Bill Gale welcomed everyone

2. Minutes

• Draft Minutes of meetings held Tuesday 1^st February 2011 were accepted with amendments regarding the KRCRC response to the proposed changes to DHS service provision

Moved: Janeden Rivers

Seconded: Graham McErlain

3. Business Arising from last meeting:

• NIL

4. Correspondence

1. Michelle Dunscombe KR Community Group Directory (circulated previously)

Michelle is collating basic information from clubs and community groups across Kinglake Ranges for a local directory.  All clubs/groups can be involved if they wish to participate. She will be utilising Shire information and then extending as more information becomes available. There are approximately 68 groups in the area. Once finished hoping to add to a Kinglake website.

1. Hub Closure 16^th March (circulated previously)

Helen discussed the existing Hub staff for DHS will be closing on the 18^th March. Family Care will continue.

Andrew and Michael are the new Bushfire Support Workers.

1. VBRRA CRC Learning’s workshop 26^th March 10-3pm. (circulated) Greg discussed that any interested CRC’s can send 2 participants. The goal of the day will be for participants to share their learning by the preparation of a document that will be utilised by other communities who undergo natural disasters and need to go on the road to recovery. Deb Symons is facilitating. The day will also provide an opportunity to foster relationships with other communities, to increase potential of networking with each in an ongoing basis in the future.

The focus is on the constructive information that came out wanting to find out what worked, what advice would you give another community?

Bev commented that what the community wanted was that the government learn from what happened in Kinglake to prevent it from happening again.

VBAF key elements regarding grants process up to $30,000

The scholarship component is very specific and assists with

capacity – if a community needs to employ a community worker

to assist with community building. 2 year program through

FRRR.

1. Greg Ireton Tree & Banner (circulated).  Photos of the remembrance tree at the second anniversary. The tree is currently at Marysville it will be coming to the Kinglake RAC for a month – people will be able to write on the leaves.

1. Michelle Dunscombe Community Resource Assistant Position (circulated previously) Position doesn’t start until July. The position description will be written in June and the interview process will follow soon after. Community Directory has already started. Need to determine who will auspice this position. Suggestions include Centre Care or the Kinglake Ranges Foundation.  The Foundation has a board and they could manage the position. Still determining whether it will be a full time position for 12 months or part time for 2 years.

Motion: The KRCRC endorses the auspicing of this position through

the Kinglake Ranges Foundation.

1. David Garnock Extension of Loan of One FMG Laundry Unit (circulated) Toilets will be going and one of the laundry units will be staying

1. David Garnock Extension to Community Dining (circulated) until the end of June – Bill has spoken to community dining and by email with Dimitri from Shire re the continuance of community dining. The CRF funding may be available to redevelop the Village Kitchen. If they could no longer utilise the building for community dining they could utilise the Youth Facility.

Motion: Subject to the facility being available the KRCRC is

endorsing that community dining to continue in the facility until the

end of June.

Action:

Bill Gale is a definite participant

Still to confirm:

Bev Johns or Daryl Taylor

Please inform Bill of your intentions asap

Moved: Janeden

Seconded: Graham

Abstaining: Bev Johns

CARRIED.

Moved: Bev Johns

Seconded Graham McErlain

5. Business Arising

Nil

6. Presentation

Nil

7. VBRRA Report

Greg Ireton - Fire Recovery Unit, Coordinators. Will be circulated

8. MSC Report

Nil

9. Sub-Committee, CEC and CDO Reports

a. CEC Report - Kim Fawcus nil

b. MSC CDO Report – Buffy Leadbeater

Howard Paix is happy to attend April CRC.

The Pool feasibility will be discussed at a Shire briefing to be held tomorrow – 9^th March. The closing of the Pheasant Creek Fitness Centre may have an impact on this.

c. Subcommittee Reports

Economic Development

• Pheasant Creek Fitness Centre is closing on the 15^th April.

Motion: The KRCRC acknowledges the good work that the managers and the staff have contributed to the community.

• To assist with current local businesses Bill to invite to discuss at the next meeting. Greg to discuss with Jason

Youth

• The unveiling of the Rotary Plaque at Ellimatta went well. The kids are happy, and Rotary were well represented. New programs coming online shortly. Primary and High schools have committed to rock-ed, with teachers all having a PD re Rock-Ed. Bus has arrived so can now pick up and take home kids across the ranges

Environment

• People and Parks have visited. Bev commented that it does not feel as if the information provided from the Environment sub committee has been passed on. And it feels like they are starting again. Greg to discuss with Jane. Concerns rose that if the money had been given to the CRC then the projects may have been already completed. $250,000 was given to our area and $250,000 to Marysville. Concern over the money given to People and Parks for consultation and what it was used for Greg to confirm what amount this was.

Education

• Swinburne has visited and has offered to RPL anyone who has gained skills since the fires. This could be a widely recognised signpost for achievements for people who have emerged as leaders in the community. The RPL process will occur via conversation with Swinburne and any skills that have been recognised could contribute towards certificates. The plan is for times to be made available during both day and night to cater for everyone. This will be run by Swinburne but can be utilised by other universities and TAFE. Recognising any private courses as well.

Health and Wellbeing

• Meeting with all agencies prior to Christmas met well.

Re-Building committee

• Advisory meetings held with 7 chairs of the CRC. St Andrews and Strathewan are involved with Christmas Hill CRC being asked to join. $271,000 spread out over all CRC - two elements to the program to all share overall and for individual projects. Distributed on a notional CRC basis. Working together collectively to work on things that work in an overarching project for a 4 months program. Flowerdale – John Burgess is organising an overall proforma so every CRC are on the same format.

An example of what could be done is assisting kids transitioning from primary to high school.

Lesley / Darryl / Janeden would like to be involved in this. Bill to send out to all KRCRC members if interested send back.

• Memorial Reserve – PCG working on Memorial Reserve

Arts & Culture

• Nil to report

Sport & Recreation

• Nil to report

Communication

• Nil to report

Moved: Janeden

Seconded: Graham

CARRIED

Action: KRCRC to write to the management and staff to say thankyou for what they have done within the community.

10. General Business

1. a. Grant Applications and Acquittals

Community Recovery Fund

1. Scout Hall ceiling

Graham has the quote $16,670.00. KRCRC has previously approved that Graham complete the computations.

Motion: KRCRC endorse the CRF application to complete these works to the cost of $16,670.00.

Action: Colin and Michelle to complete the application and Bill to sign

and endorse immediately and forward to Shire.

2. Kinglake West Uniting Church applying for a Gathering Place Facilities Regeneration - requesting $16793.00

Motion: The KRCRC endorses the application of the Kinglake West Uniting Church for a Facilities Regeneration Project.

3. Project completion for the Wominjeka Theatre night over 3 nights with over 500 people attending.

Motion: The KRCRC endorses payment as per the acquittal tabled.

b. Auspice of Community Resource Assistant

See Correspondence for the endorsement of this position.

c. Roy Morgan Research Monies

• The monies were sitting in the holding account until the Kinglake Ranges Foundation was officially able to auspice the money.

Motion: The KRCRC supports that the monies are moved from the

Kinglake Men’s Shed Inc to the Kinglake Ranges Foundation as per

letter requested from Roy Morgan’s Research.

d. Islamic Community Project

• The Islamic community have said they would like to build a structure in Kinglake that the whole community can use. After community consultation and if the playground and BBQ can be moved they want to design and construct a structure for community use. They are hoping to have something to offer by the end of this week. They really want the Islamic Community to be engaged in this community. Alternate suggestion – the Lions Park?

1. Review of Anniversary

• Comments said that it was a lovely ceremony. The ferns that Janeden had collected to enhance the environment on the day have since been relocated around the RAC.

The day went under budget. Canvasses were displayed on the day. They were also displayed on Saturday, the Kinglake Village Kitchen will be opened for people to reflect on the day and other one will be held this Saturday from 9-12pm.

Lots of positive feedback and a letter from the Davey family who said they appreciated how the day was done.

1. CRC & CRF Budgets and CRC Member Expenses

• Budget of $9781 – does not include any wages or payments after the 24^th of February. Member expenses need to be in by the close of business 2^nd March.

Bill discussed with Jane Archbold that the spending of the monies may be extended for another 12 months. However the projects need to be locked in.

• Bev has put in a CRC reimbursement claim.

1. Public Information Nights / KFT Information Session with CBI / CD Speaker from WA

• Change of Date: for the Public Information Night CRC Forum Wednesday 16^th KFT reinforcing the importance of the KFT document. Andrew Manning has been contacted about the date. Has been advertised in the Mountain Monthly.

• Other Speakers Community Development Speaker when he is next over here to see if he is available.

• CBI – Nights – to confirm AECOM consultants completed the KFT Alexander and Marcus are now managing it.

18^th Feb – 8^th April – limited time for community information sessions Andrew Manning (DPCD) has been project managing and has agreed that he will be at the RAC 24^th March for a one to one question time 12- 6pm then a community forum to follow from 7pm. Community Forum will be a CBI led. With the assistance of DPCD. Also available on Saturday 26^th March 9.30am – 1pm

As CBI still had some funding they have put it towards ensuring these consultations are going to take place. The draft hasn’t been discussed at the DPCD. Best opportunity to have community feedback. Need to have your feedback based on the available plan. A final report will be completed based on this final consultant. The only role that CBI is playing is providing the avenue for these sessions.

Motion: That the KRCRC forward a letter regarding poor process, lack of consultation and project management to shire, DPCD, AECOM.

The KRCRC to also forward a letter to the organisation that makes the decision to complete the document.

1. h. Future Use of RAC and Community Village Kitchen

• Community Consultation will be held regarding future use.

i. Project Updates

Equestrian Facility Fund Raiser

Trying to organise a time to meet with Patrick Moriaty to discuss incorporating. Seven other meetings will be held so if you know any other groups who may be interested please let them know that this will be a general knowledge session. Further down may hold information sessions around grants etc.

Cultural and Community Facility

This facility is still on hold as Shire is continuing considerable discussion regarding this issue. Shire has indicated that they still want further information. Wanted a further business plan – we have an overall idea of what is required, it has been suggested that it is designed in stages so that it can be built as funds are available. Shire would like further community consultation and a survey has been (some time ago) sent out to the local community.  Looking for other avenues to progress this. DSE are prepared to project management. The KRF are prepared to manage on a day-to-day basis in association with community groups. One of the only projects to that will facilitate business growth / economic recovery.

Kinglake Ranges Foundation

The current Governor is the patron of the KR Foundation and they are currently looking for 3 external directors the KR Foundation will be run by community. Will be looking to have employees in the future – 3 funds – general purpose fund – to help charitable and groups in the community, cultural facility and caucus.

j. Building Community Wellness Locally

Program is about to commence and ideas are being sought.

k. Review of CRC Recovery Process – D Taylor (circulated previously)

• Needs to be a separate meeting March 17^th 7pm- 10pm.

l. Succession

• Only have 3 more meetings. Looking at different models – eg. Continue with the CRC, or KR Foundation for philanthropic issues etc.

COGA, Youth, Community Health and Wellbeing still to continue over the next 18 months.

Youth Group are managing well as are other groups so some things could be handed back.

What do we need to do before the CRC finishes up – back to fortnightly meetings as required to discuss the issues.

Vision statements, mission statements.

m. Other Business

• VBAF Advisory – Greg discussed the Advisory medium to long-term allocations $16Mfund for around 2 years.7 community representatives have been established around accessing funds and how the process works.

Advisory committee DCPD and FRR person to ensure things are linked in to all grants available. Terms of reference will come shortly

• Melbourne Uni Research – Beyond Bushfire Study – Anne Leadbeater has suggested that several community groups be involved. Bill will forward as information comes in. Kinder Network, Football club, Lions Rotary, Youth Group, KANDO, CRC etc.

• Doctors and Medical – Bev discussed that the King Parrot Ward Councillor had stated that a motion had already been made about where the location of the medical centre would be. Community were promised further consultation process and this has not occurred. CRC was informed that whoever was going to start up a private practice would decide where it would be placed. Council approved in principal construction on council lands a medical practice for permanent place and that they would be in charge of the facility and they would be able to charge an appropriate cost.

Motion: That the KRCRC write a letter to the Shire to say that the community consultation process regarding the placement of the Doctor’s surgery was not satisfactory and further consultation is required.

• Bushfire Appeals trust for Kinglake Foundation to receive a funding has been Knocked back – didn’t meet the guidelines

Moved: Janeden River

Seconded: Lesley Bebbington

CARRIED

Moved: Lesley Bebbington

Seconded: Janeden River

CARRIED

Abstained: Bev Johns

Moved: Janeden River

Seconded: Bev Johns

CARRIED

Moved: Daryl Taylor

Seconded: Graham McErlain

CARRIED

:Action: Darryl to confirm the speakers

.

Action: Darryl to draft and Bill to forward.

.

Moved: Bev Johns

Seconded: Graham McErlain

CARRIED

11. Next meeting:

KRCRC Meeting:

7.15pm, 12^th April 2011 RAC Kinglake

Community Public Meeting:

Meeting Closed

10.00pm